Registration of or changing residence
There are three ways to register or change your residence: you can use the online e-Service, send a notice of residence by post or visit the Population Facts Department in person.
Using the e-Service of the Population Register
Sending the notice of residence by post
You can get the notice of residence form here on Tartu’s website, or from the Population Facts Department (Küüni Street 5). Complete the form, add a copy to it of the page containing personal data of the identity document of the person submitting the form and send it to the Population Facts Dep. of Tartu City Government at Küüni Street 5, 51004 Tartu.
Completion of a notice of residence at the Population Facts Department
You must visit the Population Facts Department of the Tartu City Government at Küüni Street 5 in Tartu to submit a notice of residence. You should take along your identity document and a document that certifies the right to use the residence. You must complete a notice of residence form on site.
Change of residential address at the request of the owner of a residence
Using the e-Service of the Population Register
The application must be digitally signed when using the e-Service option. Before changing your residential address at the reasoned request of the owner of your residence, read the supportive information regarding the services. Once you have digitally signed an application of a reasoned request of the owner of the residence, it will be sent to an employee of the Population Facts Department. The application will either be accepted for processing or rejected due to shortcomings. The processing deadline of applications is one month. Your application will be approved provided that: 1) the residents do not provide documentary evidence of their right to use the space as their residence within one month as of the date of delivery of the application or publication of the notice in Ametlikud Teadaanded (Official Notices); 2) there is no pending legal dispute between you and the person concerning the right of use of the space. The outcome of the proceeding can be seen from the portal.
NB! If you are not the owner of the residence then append an electronic copy of a document to the application certifying the right of representation of the owner.
You can print out a standard form on this website or from the Population Facts Department. Complete the form, add a copy to it of the page containing personal data of the identity document of the person submitting the form and send it to the Population Facts Dep. of the Tartu City Government at Küüni Street 5, 51004 Tartu.
NB! If you are not the owner of the residence then append a copy of a document to the application certifying the right of representation of the owner.
Completing the form on site at the Population Facts Department
The owner of the residence must visit the Population Facts Dep. of the Tartu City Government at Küüni Street 5 in Tartu. You must bring an identity document with you and complete a form of reasoned request from the owner of the residence.
NB! If you are not the owner of the residence then bring a document with you certifying the right of representation of the owner.
Grant of personal identification codes to citizen of the European Union
An identification code can be formed for a citizen of the European Union at Tartu Welcome Centre (Ülikooli Street 17, office hours are Mon -Fri 9:00-16:00 and Thu 9:00-18:00) or at the Population Facts Department (Küüni Street 5 or Tiigi Street 12) .
Please see the following forms: notice of residence and application for grant of personal identification code and read the reminder on how to write a notice of residence.
Bring an identity document with you. If you are living with minor children or persons under your guardianship then also bring a document with you certifying your right of representation of those persons.
Submit completed forms along with any necessary additional documentation to the Population Facts Department.
You will be granted an Estonian personal identification code. By registering your residential address in the Population Register you will acquire a temporary right of residence in Estonia for five years. You are obliged to turn to the Citizenship and Migration Board within one month after registering your residential address to be issued a document certifying temporary right of residence – an identity card (ID card). For more information visit the website of the Police and Border Guard Board.
Personal identification codes for short-term residents of Estonia
Provision of a personal identification code to a person who is not included in the Population Register and has not applied for a residence permit or right of residence.
The personal identification code is a number based on the person’s gender and date of birth that enables conclusive identification of that person. The personal identification code comprises 11 digits, the first of which denotes the gender and the next six denote the date of birth. The following three digits are the sequence number of the birth on the indicated date, while the last digit is the verification number that is derived from a special formula. A personal identification code is provided to an applicant who does not permanently reside in Estonia but needs a personal identification code to have their details entered in Estonian national databases (for instance: the Tax and Customs Board, the Health Insurance Fund and the Social Insurance Board).
If an underage exchange student has a notarised authorisation that complies with the requirements for acceptance of foreign documents and was issued by the parents authorising an adult member of the host family to perform the necessary actions in the name of the exchange student’s parent, the personal identification code for the exchange student must be applied for by that authorised adult host family member. We also accept notarised authorisations (consents) that comply with the requirements for acceptance of foreign documents and were issued by the parent confirming that the underage exchange student can independently perform the necessary administrative actions.
The personal identification code applicant must visit Tartu Welcome Centre or the Population Facts Department.
Population Facts Department
Address: Küüni Street 5
Phone: +372 736 1140, +372 5304 3966, e-mail: [email protected]
Address: Tiigi Street 12
Phone: +372 742 0856, e-mail: [email protected]
Opening hours: Mon 9:00–12:00, 14:00–17:30; Tue 12:00–16:00, Wed, Fri 9:00–12:00 and 13:00–16:00; Thu closed
Be sure to bring a personal identification document.